Source the equipment your conference, exhibition or corporate event needs, with a rental scope built around your venue and schedule. Point Expo assesses technical equipment, furniture and installation requirements from your brief.
Discuss your project
Start with the use, not just the quantity. A microphone for a panel, a screen for a presentation and furniture for a meeting area must suit the room, audience and programme. We help clarify the specification before the rental proposal is confirmed.
Tell us how many people will listen, where speakers will stand and which content you need to show. Microphone types, sound coverage, display size and connections should be assessed together. Lighting requirements depend on whether the priority is a speaker, a demonstration or the wider atmosphere. Equipment choices remain subject to technical review and availability.
Reception counters, seating, meeting tables and stage elements should match the layout and operating needs of the event. Provide dimensions and a floor plan where possible. Clear visitor routes, access for installation and the venue’s restrictions help determine what can be supplied and where it can be placed.
Rental duration is only one part of the schedule. Share the delivery window, unloading conditions, lift or loading access and collection deadline. The proposal must identify who installs the equipment, who checks it before use and whether a technician is required during the event. These services should be confirmed rather than assumed included.
Send dates, venue, audience, room layout and the programme sequences that require equipment. An existing equipment list is helpful but not mandatory.
Connections, dimensions, power and compatibility are reviewed against the venue and your content. Alternatives can be discussed where requirements change.
Confirm quantities, rental period, delivery, installation, technical staffing and collection. Availability and any unresolved site details must be checked before commitment.
Identify the site contact and agree the setup checks, operating responsibilities and dismantling timetable with the people involved.
Specification, quantity, rental duration, transport, handling and technical staffing affect the price. Difficult access or a narrow installation window can change the resources needed. Compare quotations using the same equipment scope and service hours, including collection and dismantling where required.
Venue and city, event dates, setup and collection times, expected attendance, floor plan, equipment already provided and the items you need to rent. Add content formats and connection details for screens, plus any restrictions communicated by the venue.
If the technical design or programme is still open, explore our event technical services to define the wider coordination scope. Equipment can also be planned alongside an exhibition stand, so reception furniture, lighting and displays support the same visitor experience.
Yes. Describe the room, audience, content and intended use. These details help assess specifications, while the final proposal identifies the equipment and services to be confirmed.
Only when specified. Installation staff and live operators serve different roles; the quotation should clarify which are included and their working hours.
Compatibility must be checked. Provide device models, outputs and content formats before the event, and identify any adapters or playback equipment required.
Inform Point Expo before confirming the revised scope. Availability, logistics and pricing may need to be reassessed, particularly when the installation or collection schedule changes.